HOW TO PROTECT DATA ON YOUR DEVICES
TRAIN YOUR EMPLOYEES
Physical security errors can result in a burglary, a lost laptop, a stolen mobile phone, or a misplaced flash drive. However, if the information on those devices is secure, they are less likely to result in a data breach. Here are a few suggestions:
Require complex passwords
Passwords must be lengthy, difficult, and unique. Also, be certain that these credentials are securely saved. Think about using a password manager.
Use multi-factor authentication
Getting access to critical sections of your network, require multi-factor authentication. This necessitates extra steps beyond just entering a password, such as a temporary code on a smartphone or a key placed into a computer.
Limit login attempts
Limit the number of failed login attempts before unlocking devices. This will assist to keep intruders out.
Encrypt
Encrypt portable media containing sensitive information, such as laptops and thumb drives. Encrypt any sensitive information you transmit outside of the organization, such as to an accountant or a shipping company.
Physical security should be included in regular personnel training and communications. Remind staff of the following:
Shred documents
Before disposing of documents containing sensitive information, always shred them.
Erase data correctly
Before giving or dumping outdated computers, mobile devices, digital copiers, and drives use software to delete data. Don’t rely just on “delete.” This does not delete the file from the computer.
Promote security practices
Maintain security standards even while working remotely from home or traveling for business.
Know the response plan
All staff should know what to do if equipment or paper files are lost or stolen, including whom to notify and what to do next.